1. Information that we collect
1..1 The personal data we collect will be the information that you provide and will include your name, address, phone numbers and email address. It may also include information about you from the emails, letters and other communications you send and documents you provide to us. We may also obtain personal data from publicly available services such as Companies House and from other persons.
1.2 We only gather the personal information we need for business purposes in order to provide you with the services you have requested or to comply with our regulatory obligations.
2. Basis for processing and use of your data
2.1 Where you enquire about becoming or where you become a client of Stansgate Planning Consultants Ltd, the basis for our processing of your personal data will be to enter into and perform the contract between you and us. In respect of persons connected with you, such as your officers and employees where our client is an organisation, the basis for our processing will be legitimate interest.
2.2 In respect of special category data about you, we will require your express consent.
3. Disclosure of your information
3.1 We may employ other companies to provide services for us. These companies will have access to the personal information needed to perform their functions and not for any other purpose.
3.2 Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
4. Security and data retention
4.1 We employ appropriate security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage.
4.2 Where you have contracted with us for our services, we will retain your information for as long as is required to comply with our regulatory and statutory obligations and to ensure that we are able to assist you should you have any questions, feedback or issues in connection with any services we have provided to you.
5. Changes to our privacy statement
5.1 Any changes to our privacy statement in the future will be posted to our website.
6. Your rights
6.1 You have the right to access information held about you and the right to request that information be corrected. You also have the right to request that your information be transferred to another organisation. You can exercise these rights at any time by contacting firstname.lastname@example.org.
6.2 You have the right to require us to erase your personal information which we are handling in the following circumstances:
- We no longer need to use your personal information for the reasons we told you we collected it for
- Where we needed your consent to use your personal information and you have withdrawn your consent
- You object to our use of your personal information and we have no compelling reason to carry on handling your personal information
- Our handling of your personal information has broken the law
- We must erase your personal information to comply with a law we are subject to.
6.3 Questions, comments, concerns and requests regarding this privacy statement or our collection or use of your information are welcomed and should be addressed to email@example.com.
6.4 The Information Commissioner’s Office is the UK’s supervisory authority for privacy and data protection matters: for more information visit www.ico.org.uk.
25 May 2018